THE STATUTE ABOUT THE INTERNATIONAL ENERGY AWARD
(PRIZE FOR RESEARCH IN THE FIELD OF ENERGY)
THE GLOBAL ENERGY PRIZE
is being edited in preparation for publication.
Moscow
2018 г.
1. TERMS AND DEFINITIONS
1.1. The Global Energy Association on development of international research and projects in the field of energy (hereinafter, “the Organizer”) is a legal entity that manages the Prize and facilitates the Prize nomination process under the present Statute.
1.2. The laureate of the Prize is an honorary international title awarded to a scientist from among the Prize nominees for outstanding scientific achievements in the field of energy (see Clause 2.2).
1.3. The Long List of the Prize is a list of the nominees admitted to the competition by the Organizer under this Statute and ranked according to the international expert evaluation results.
1.4. The Global Energy Prize for research in the field of energy (hereinafter, “the Prize”) is an independent scientific award for extraordinary scientific achievements, practical and theoretical research, development and systemic studies of global problems, patterns and prospects for the development of the power industry, aimed at the validation of the new efficient energy production methods, invention of new high-yielding energy sources, significant increase in the technical and economic performance of the already existing types of power sources, while ensuring their safety and compliance with all the environmental requirements, in order to promote sustainable development of civilization.
1.5. The International Award Committee is a body annually electing the Prize laureates from among the nominees (see Sections 5 and 6 of this Statute).
1.6. Nominee for the Prize is a person competing for the Prize. The nominees admitted to the Competition by the Organizer under this Statute and ranked according to the international expert evaluation results shall form the Long-list of the Prize.
1.7. Nomination submission is a computer-generated form used for filing nomination submissions and being filled-in by the nominator to nominate a candidate for the Prize in accordance with the procedure according to the present Statute (see Clauses 3.3 and 3.8).
1.8. Nomination process is the annual cycle of the Prize comprising the following key stages: development of the nomination pool, sending notifications to the nominators about the start of the next annual cycle, submission of nominations by the nominators, expert evaluation and selection of the Prize laureates by the Global Energy Prize International Award Committee.
1.9. Nomination is a complex of research and development lines in the field of energy grouped according to the principles presented in Clause 2.3 of this Statute.
1.10. Nominator is a person to whom the Organizer has delegated the exclusive authority to propose nominees for the Prize. All nominators form the nomination pool of the Prize (see Clauses 3.2 and 3.6 of this Statute).
1.11. The Prize fund is the monetary part of the Prize established by the Organizer and distributed among the Prize laureates according to the International Award Committee resolution.
1.12. Awarding the Prize is the resolution of the International Award Committee documented in the minutes signed by the Chairman of the International Award Committee.
1.13. Average score is the arithmetic average of the marks given by at least three experts for each nomination submission.
1.14. Shortlist of the Prize is a list of the Long List nominees who have received the top scores from the experts in each of the three nominations mentioned in Clause 2.3 of this Statute. The number of nominees in each nomination should not exceed five persons.
1.15. Expert evaluation is an examination of each nomination submission from the Long-list performed by an independent international expert (hereinafter, “Expert”) and presented in the form of an expert report (see Clauses 4.2 to 4.8 of this Statute).
2. GENERAL REGULATIONS
2.1. The Prize is awarded annually. The elected number of laureates ranges from two or three.
2.2. Nomination submissions of the following categories are accepted for consideration:
2.2.1. Electric power engineering;
2.2.2. Exploration, extraction, transportation and processing of fuel and power resources;
2.2.3. Renewable energy sources;
2.2.4. Bioenergy;
2.2.5. Fuel cells and hydrogen energy;
2.2.6. Heat power engineering;
2.2.7. Nuclear power engineering;
2.2.8. New materials used in energy;
2.2.9. Energy efficiency;
2.2.10. Efficient energy storage;
2.2.11. Energy transportation;
2.2.12. Management in energy sector.
2.3. The nomination submissions of the categories listed in Clause 2.2 above are further distributed into three nominations:
1) Traditional energy:
• Electric power engineering;
• Exploration, extraction, transportation and processing of fuel and power resources;
• Heat power engineering;
• Nuclear power engineering.
2) Non-traditional energy:
• Renewable energy sources
• Bioenergy;
• Fuel cells and hydrogen energy.
3) New ways of energy application:
• New materials used in power engineering;
• Energy efficiency;
• Efficient power storage;
• Energy transportation.
* Nomination submissions of the “Management in the energy sector” category are accepted in any of three mentioned nominations.
2.4. The goals of the Prize are as follows:
2.4.1. Promotion of theoretical, experimental and applied research in the field of energy, and stimulation of international cooperation in this area.
2.4.2. Encouragement and engagement of key experts from various countries, international organizations, public and commercial structures, in order to solve the most significant problems and tasks in the energy sector.
2.5. The award package of the Prize includes: a gold medal, a gold badge, diploma and a certain sum of money (the Prize fund). The amount of the monetary part of the Prize is determined anually by the Organizer and published on www.globalenergyprize.org website.
2.6. The Prize is not awarded:
– To the same person for the same achievement twice;
– To the members of the International Award Committee and to former members of the International Award Committee during the first two years after their resignation therefrom;
– Posthumously;
2.7. The working languages of the Prize are Russian and English.
3. NOMINATION PROCEDURE
3.1. Citizen of any state can become a laureate of the Prize.
3.2. Candidates for the Prize can be nominated by the Nominators. These are:
3.2.1. Scientists and/or organizations acting via their representatives who have been verified on the Organizer’s website and received confirmation of their nominating status, as well as persons specially invited by the Organizer to the nomination pool.
3.2.2. Laureates of the Global Energy Prize, Nobel Prize winners, laureates of the Kyoto, Max Planck, Wolf, Balzan, Zayed Future Energy, Energy Globe, Goldman Environment and UNEP Sasakawa Prizes.
3.2.3. Members of the Russian Academy of Sciences and of foreign academies of sciences.
3.3. The nomination submissions are accepted annually according to the schedule established by the Organizer and published on www.globalenergyprize.org website. Submissions are accepted for 110 days.
3.4. Persons performing solely administrative and/or organizational functions cannot be nominated.
3.5. Self-nomination for the Prize is not allowed.
3.6. The nominator can file up to three nomination submissions in the course of one nomination process. An individual nomination submission is required for each nominee.
3.7. The nomination process is strictly confidential. No preliminary public discussion of the nomination process or its stages is allowed. Nominators and other participants of the process shall not disclose the nominations submitted.
3.8. Basic requirements for the nomination submission will be as follows:
3.8.1. The submission shall be accompanied by a motivation letter (up to five pages) with a detailed substantiation of the nomination.
3.8.2. The submission shall contain a concise, clear, unambiguous and specific description of the nominee’s achievements making that nominee eligible for the Prize.
3.8.3. A list of the most important works (publications) by the nominee on the nomination topic shall be attached to the submission.
3.8.4. The nomination submission may be accompanied by a detailed and documented substantiation of the nominee’s merits (international patent rights, publications in fundamental areas of research, opinions of power industry authorities, top energy companies, academic boards of the leading scientific and technical centers of the field of energy, etc.).
3.9. Only the nomination submissions of the current nomination cycle are allowed.
3.10. The Organizer has the right to establish incentives for the nominator who has nominated the person subsequently elected as the laureate of the Prize.
4. NOMINATION SUBMISSION CONSIDERATION PROCEDURE
4.1. The Organizer receiving the nomination submission shall perform initial expert evaluation, verifying its compliance with this Statute.
4.2. All the nomination submissions that have passed the initial expert evaluation shall be forwarded by the Organizer to the second examination stage, i.e. international expert evaluation. Its goal is to assess the contribution of each nominee and the compliance with the criteria mentioned in Clauses 2.2 and 2.4 of this Statute.
4.3. The nomination submissions applied for one nominee and having similar wording shall be regarded as one and the same nomination submission.
4.4. The international expert evaluation shall be performed by the independent experts according to the schedule established by the Organizer, but not longer than 30 calendar days.
4.5. The experts shall not have any common works and publications with the nominee and the nominator.
4.6. The procedure of classification and ranking of the nomination submissions shall be as follows:
4.6.1. The nominator submits a nomination submission for one of the categories listed in Clause 2.2 of the Statute.
4.6.2. The nomination submissions are classified into the three nominations mentioned in Clause 2.3 of the Statute.
4.6.3. The experts perform evaluation of the nomination submission and draw up expert evaluation reports. An average score is calculated for each nomination submission.
4.6.4. The nomination submissions in each of the three nominations are ranked in descending order of the average score, and the Organizer forms the Shortlist.
4.7. Each nomination submission is reviewed by at least three independent experts, each of them drawing up an evaluation report that meets the evaluation criteria established by the Organizer.
4.8. The information on the identities of the experts shall not be disclosed by the Organizer. The results of the expert evaluation shall be confidential.
4.9. The Organizer may announce the names of the short-listed nominees before taking the final decision on the current year’s Prize laureates.
5. INTERNATIONAL AWARD COMMITTEE
5.1. The International Award Committee consists of 20 members: leaders of reputable scientific organizations, prominent scientists who have achieved international recognition in the field of energy, statespersons and public figures. The Organizer forms and approves the membership of the International Award Committee once every 4 years.
5.2. The Chairman of the International Award Committee carries out the executive management. The Chairman of the International Award Committee is elected for 4 years by the general meeting of the Organizer’s members from among the candidates proposed by the Organizer.
5.3. The members of the International Award Committee have the right to:
5.3.1. Participate in all the meetings of the International Award Committee and in all the official events of the Prize, including the annual award ceremony.
5.3.2. Obtain all the relevant information on the activities of the International Award Committee and on the progress of the nomination process.
5.3.3. Obtain information about the works submitted for the competition and to view their content.
5.3.4. Make annual additions to the list of the nominators.
5.3.5. Make proposals concerning the improvement of the International Award Committee work and of the nomination process as a whole.
5.4. The members of the International Award Committee are obligated to:
5.4.1. Comply with the present Statute and other fundamental documents of the Prize.
5.4.2. Mention their International Award Committee member status during their public speeches in order to enhance the public image of the Prize all over the world, and increase the number of people nominating for the Prize, by way of enlisting experts from different countries.
5.4.3. Abstain from any actions or statements that could prejudice the interests of the Prize or the Organizer’s business reputation.
5.4.4. Keep strictly confidential any information related to the work of the International Award Committee, including information about the nominees’ selection and nominees’ works.
5.4.5. Keep strictly confidential the decisions of the International Award Committee on awarding the Prize, up to the moment of official announcement of the Prize Laureate is made in accordance with the procedure specified in this Statute.
5.5. The Organizer may perform annual rotation of the International Award Committee members. Members can be withdrawn from the Committee for the following reasons:
5.5.1. Absence at meetings of the International Award Committee twice in a row.
5.5.2. Voluntary desire to leave the International Award Committee.
5.5.3. Inability to fulfill the duties of a member of the International Award Committee for health reasons.
5.5.4. Death of the International Award Committee member.
5.6. The organizer has the right to resign up to 20% of the International Award Committee members once a year or less frequently.
5.7. The members of the International Committee receive remuneration for attending the annual meeting of the International Committee. The amount of this remuneration is to be determined by the Organizer.
6. PROCEDURE OF ELECTING THE PRIZE LAUREATES
6.1. The prize is awarded by the decision of the International Award Committee in accordance with the procedure established by this Statute.
6.2. The decision to award the Prize is made by the International Award Committee within 60 days after the completion of the international expert evaluation. The date of the meeting of the International Award Committee is to be announced by the Organizer.
6.3. The meeting is considered duly constituted if more than half of the members of the International Committee attend.
6.4. At the meeting of the International Award Committee, a member of the International Award Committee elected by a majority of votes announces the nominees to be put on the Shortlist.
6.5. The Nominees are included in the ballot paper in the order of their ranking in accordance with the results of the second stage of the expert evaluation. Each nominee can be entered in the ballot paper only once. According to the voting results, the International Award Committee determines no less than two and no more than three laureates of the Prize.
6.6. The first vote is performed in three stages. A stage is a separate voting procedure for each of the nominations. The transition to the next stage is permitted only after the completion of the previous one. The totality of all stages of voting is called a round. Voting on a nomination stops when a laureate is selected in that nomination.
6.7. In the course of voting on each of the three nominations, each member of the International Award Committee has the right to one vote. A member of the International Committee cannot abstain from voting.
6.8. The voting stage is considered completed when all votes of the members of the International Award Committee are used. The round is considered completed at the end of all stages of the voting.
6.9. The laureates of the Prize shall be determined by a majority of at least 2/3 of the votes of the International Award Committee members participating in the voting. The voting is carried out using the electronic bulletin provided by the Organizer.
6.10. The votes are counted after the completion of the voting round. The result of the counting of votes shall be considered the result of the voting.
6.11. In case it is impossible to make a decision, as well as in case only one nominee is elected laureate after the first voting round, the members of the International Committee hold the second and subsequent rounds of voting. The nominee becoming laureate according to the results of voting does not participate in the subsequent rounds. The nomination in which the winner has been selected is also excluded from the voting process. With each subsequent round, the nominee with the lowest score is removed from voting, except only two nominees remain in the nomination.
6.12. In case when only two laureates have been elected as a result of voting, the members of the International Award Committee shall decide whether another round is required to determine the third winner. The decision is made by voting of the International Award Committee members. The next round is held if the majority of the attending members of the International Award Committee vote affirmatively.
6.13. When making a decision on holding an additional round, a special voting procedure is carried out. Initially, the first stage of voting is held in the nomination in which the winner has not been elected. According to the results of the first stage of voting, the votes are counted, and if a laureate is elected in this nomination, the voting stops. If no laureate has been elected after the first stage of voting, the second stage is held. At the second stage of voting, a mixed shortlist is compiled, made up of nominees for the nominations for which the laureates have been elected, with the exception of the nominees who were removed from the voting. The laureates are not included in the mixed short-list.
6.14. Absentee voting on awarding the Prize is not allowed; however, it is possible to provide an online voting of an International Award Committee member, on the conditions of adequate confidentiality of bulletin filling-in.
6.15. The representatives of the Organizer draw up the voting result reports for each round. The result reports are certified by the Chairman of the International Award Committee.
6.16. The International Award Committee is authorized to amend the wording of the nomination of the person elected as a laureate for the Prize to be announced.
6.17. Any comments on the selection or voting procedure on the International Award Committee meeting will be considered by the International Award Committee only on the day of that meeting.
6.18. The organizer has the right to invite independent experts to the meeting of the International Award Committee to enhance the objectivity and quality of the professional assessment of the works within the discussion of nominees.
6.19. The International Award Committee announces the final decision on awarding the Prize of the current year not later than 15 days after the meeting of the International Award Committee, and also, upon agreement with the Organizer, announces the date, time and place of the formal award ceremony.
6.20. After the meeting of the International Award Committee and to the official announcement of the laureates, the laureate is entitled to provide the Organizer with a list of persons involved in the research / development for which the laureate was awarded the Prize.
7. AWARD CEREMONY
7.1. The prize is awarded in a gala atmosphere by the President of the Russian Federation or his authorized representative.
7.2. The persons who are awarded the Prize also receive the honorary international title of the Global Energy Prize Laureate and an award package (see Clause 2.5 of the Statute). The financial part of the Prize is paid to the laureates no later than 45 calendar days after the ceremony. The Prize winner is obliged to wear a golden badge on the left side of the chest during all the official events of the Prize. At other events, the Prize laureates have the right to wear the gold badge at their own discretion.
7.3. The Prize award ceremony is held during the Laureates’ Week. Laureates have to participate on all the events held by the Organizer during the Laureates’ Week:
– The official press conference of the Prize laureates;
– Prize laureates’ meetings with the scientific community;
– Energy of Thought international scientific and practical symposium;
– Final rehearsal of the award ceremony;
– Meeting at the embassy of the country whose citizen has been elected a laureate for the Prize;
– Award ceremony;
– Gala reception and other events in accordance with the program of the Laureates’ Week.
7.4. At the award ceremony, the Prize laureate shall make a short speech. The laureate shall provide the Organizer with the text of the speech no later than two weeks before the ceremony.
7.5. The laureates have to observe the black tie dress code for the Prize award ceremony (black tuxedo for men or formal gown for women)
8. PRIZE LAUREATES
8.1. Global Energy Prize laureate receives the official “Face of the Prize” status thereby giving consent to the use of his/her photographs, photographs of his/her family members and other images during the events and in the Organizer’s materials aimed at the promotion of the Prize. Laureate also gives his/her consent for the publication of his/her interviews and citations in mass media. The respective rights and obligations of the parties are established by the agreement signed between the Prize laureate and the Organizer.
8.2. The Prize laureate shall on a non-reimbursable basis:
8.2.1. Within one year after the awarding, participate in at least three events (speeches, lectures, awarding of the winners of various competitions, etc.) held by the Organizer.
8.2.2. Indicate their laureate status when registering and participating in international events, in author credentials and interviews.
8.2.3. Inform the Organizer about the most significant events in which their participation is planned, about published articles, interviews, books, provide relevant photo and video materials, quotes of speeches etc.
8.2.4. Participate in publications dedicated to the laureates of the Prize and the works for which they were nominated, and submit the following materials in that connection:
– Autobiography;
– Text and illustrations for the laureate’s lecture;
– The text of the speech for the award ceremony;
– Photos of their choice illustrating the autobiography;
– Bibliography.
9. ACCOMMODATION OF THE LAUREATE AND GUESTS OF THE PRIZE EVENTS
9.1. The laureate will be provided the following services during the Laureates’ Week of the Prize:
9.1.1. The laureate and one accompanying person will be reimbursed for business-class travel expenses on the terms prescribed by the Organizer, as well as for accommodation in a four or five-star hotel for the duration of their participation in the Prize events, taking into account the time required for arrival and departure.
9.1.2. The laureate and one accompanying person will be assisted with the Russian visas.
9.1.3. A executive car will be provided to the laureates for the duration of their stay.
9.1.4. The Prize laureate will be provided with an assistant whose task is to accompany the laureate and to assist them in their interaction with the Organizer.
9.1.5. The Organizer shall provide an executive car or minivan for the laureate’s arrival and departure at the airport or railway station.
9.1.6. The organizer shall provide room reservations for accompanying persons at the hotel where the laureate of the Prize is staying or at another hotel upon request for the time specified (the payment for the rooms will be at the expense of the resident).
9.1.7. The Organizer shall provide an interpreter for the Prize laureate for the duration of the event if necessary.
9.1.8. All the above-mentioned services are provided to the Prize laureate of the current year free of charge. The cost of services received by the Prize laureate on their own initiative and without prior approval of the Organizer will not be reimbursed.
9.1.9. Any extra services (room service, mini-bar, bar, laundry, cleaning and ironing, hotel reception, telephone calls, Internet services, use of the business center, meals outside the program, exchange or purchase of travel documents without the consent of the Organizer) are payed by the Prize laureates and will not be reimbursed by the Organizer.
9.1.10. Laureates of the Prize of previous years pay for all of the above services themselves, unless otherwise established by the Organizer for a specific Prize event.
9.2. The members of the International Award Committee and the guests of the Prize events will be provided the following services during the Prize events:
9.2.1. Members of the Organizer’s administrative bodies, current members of the International Award Committee and guests of the Prize events participate in the Prize events as determined by the Organizer.
9.2.2. The participants of the Prize events specified in Clause 9.2.1 of this Statute will be provided the following services:
– Reimbursement of their travel expenses on the terms prescribed by the Organizer, as well as accommodation in a three to five-star hotel for the duration of their participation in the Prize events;
– Assistance with the Russian visas will be provided if necessary;
– Arrival and departure at the airport or railway station;
– Transfer to all the Prize events;
– Interpreter services for the duration of the Prize events;
– Invitation tickets and programs of all the Prize events.